NOTICE OF ANNUAL GENERAL MEETING – SEPTEMBER 24th 

Triathlon BC will host its 29th Annual General Meeting on September 24th, from 2:00pm at the West Point Grey Community Centre at Jericho Hill, located at

Triathlon BC Annual General Meeting

Sunday, September 24, 2017

West Point Grey Community Centre at Jericho Hill

2:00pm to 4:00pm

As the provincial governing body, Triathlon BC is dedicated to the growth, development and promotion of triathlon and multisport for all athletes, regardless of skill or age. We rely on passionate and dedicated volunteers to maintain our position as leaders in sport development.

Triathlon BC is looking for enthusiastic individuals to fill three (3) Director at Large and two (2) Executive positions (Chair and Treasurer*) in 2017.  Because of the routine, face-to-face interaction with the Board and various partners in provincial and federal sport, the successful Executive incumbents (Chair & Treasurer) are required to be Metro Vancouver-based (i.e. available to meet in person, on short notice, on a routine basis).  Additionally, due to the complex funding and reporting structures associated with amateur sport in BC, the Treasurer is required to carry a professional accounting designation.

*Note: Typically, the Treasurer is a two year term. Due to the important nature of the Chair and Treasurer positions, the 2017 election cycle for the Treasurer position will be a one-year term, as to stagger the election cycles for future elections.

Triathlon BC has identified qualifications and core competencies that, ideally, will be reflected in the Triathlon BC Board of Directors. To ensure that the Board is composed of qualified and skilled persons capable of, and committed to, providing effective leadership to Triathlon BC, individuals with the following skill sets are encouraged to apply:

  • Legal and risk management expertise;
  • Professional accountant certification and financial expertise;
  • Business and corporate experience, including business and development experience in marketing and/or digital marketing;
  • Demonstrated leadership skills in not for profit fundraising or other endeavors;
  • Demonstrated leadership skills in policy development and management;
  • A commitment to committee leadership and committee work and development;
  • A general background, passion and knowledge in triathlon as an athlete, coach, official, administrator or volunteer leader will be an asset, but not a requirement;
  • A willingness to commit up to 200 hours over a two year term.

Please note, under Triathlon BC’s Bylaws, candidates vying for Chair must have served at least one year on the Board (in any position).

If you are interested in running for a Board position, please forward a brief biography (maximum 250 words) outlining professional skills and experience before the end of the business day, Tuesday, September 12th, 2017.

To view the slate of Board candidates running for election, please click HERE.

NOTE:  Attendees must be members in good standing, at minimum, 30 days prior (on or before August 25,, 2017) to the Annual General Meeting to attend and vote.

Membership will be checked at the door, please be prepared to provide your Triathlon BC membership card.

PROXY VOTING:  Each annual Triathlon BC member holds one vote.  If a member is unable to attend in person, a signed proxy may appoint another Triathlon BC member attending the meeting to vote on their behalf.  No person shall act as a proxy for more than one (1) active member. The proxy shall be delivered to the Secretary of Triathlon BC, or their designate, before the announced start time of the Annual General Meeting (2:00pm).

To download a proxy, please click HERE.

TRIATHLON BC CONSTITUTION AND BYLAWS

The changing nature of Triathlon BC requires periodic revisions be made to governing documents. In keeping with contemporary governance, and ensuring our Constitution and Bylaws remain current and relevant to an evolving sport, to governance, and to the laws of BC and Canada, the attached documents (below) outlines the proposed Constitution and Bylaw amendments that will be voted on by resolution at the Annual General Meeting on September 24, 2017.

Preamble:

The new Societies Act came into effect November 28, 2016 and governs how societies (not-for-profit corporations) are created and run in B.C. The Act includes significant updates to allow for more flexibility in how societies operate, while still protecting the public and member interest. All BC societies, including Triathlon BC, must transition to the new Act within two years of its in-force date (on or before November 28, 2018).

The current Society Act (BC) will be repealed and replaced with the Societies Act (BC) (“New Act”).  While maintaining much of the same basic not-for-profit framework that currently governs BC societies, the New Act significantly modernizes – for the first time since the 1970s – the governance regime to which BC societies are subject.

To learn more about how the new Societies Act differs and how will it impact pre-existing Societies, like Triathlon BC, please click HERE.

In accordance with Triathlon BC Bylaws (2015) Article 11.1; Each Member has one (1) Vote. Members may also carry one (1) proxy vote.

Resolution No. 1:   

Be it resolved that Triathlon BC’s current Constitution & Bylaws, last amended at the 2015 Annual General Meeting, be amended in accordance with the British Columbia’s Societies Act (BC) (“New Act”), to form the new (2017) Constitution & Bylaws.

Note: Under Triathlon BC’s Bylaws (2015), a 3/4 vote (75%) is required to amend Bylaws.

Discussion:

To maintain good standings with the (BC) Societies Act, Triathlon BC must transition to the new Act and amend its Constitution and Bylaws within two years of the in-force date (on or before November 28, 2018).

Resolution No. 2:

Be it resolved that Triathlon BC’s current Triathlon BC Constitution & Bylaws (2015) be repealed and replaced with the Constitution & Bylaws adopted at the 2017 Annual General Meeting.

Discussion:

For the new Constitution and Bylaws to take in effect, Triathlon BC must repeal and replace the 2015 Constitution and Bylaws.

Resolution No. 3:

Be it resolved that the membership fees for the 2018 year (January 1 to December 31) be as follows:

  • Adult (unaffiliated to a Club) – $65.00
  • Adult Club Member – $60.00
  • Junior 16 to 19 years of age – $20.00
  • Youth 15 and Under – $15.00

Fees listed are inclusive of Triathlon Canada affiliation fees.

Discussion:

Unchanged since inception (1988), membership fees are a source of revenue for Triathlon BC, allowing for ongoing programing, promotion, development and support of athletes, coaches, officials and race directors across the province.  Adjusted fees will offset recent Triathlon Canada affiliation fee hikes, athlete and event insurance increases and the continued professionalization of Triathlon BC.